job description
Join ZEF Energy, a leading innovator in the renewable energy sector, as a Personal Assistant and play a pivotal role in supporting executive leadership while contributing to sustainable energy solutions. Based in the vibrant hub of Canggu, Bali, this position offers a unique opportunity to work in a dynamic, forward-thinking environment where your organizational skills and proactive approach will drive operational excellence.
As the right hand to key stakeholders, you will manage complex calendars, coordinate high-level meetings, and ensure seamless communication across departments. Your ability to anticipate needs, solve problems discreetly, and maintain confidentiality will be critical in enabling our leadership team to focus on strategic initiatives that propel ZEF Energy’s mission of advancing clean energy in Indonesia and beyond.
This role is ideal for a detail-oriented professional with a passion for sustainability and a track record of delivering exceptional administrative support in fast-paced settings. If you thrive in a collaborative culture and are eager to make an impact in the renewable energy industry, we invite you to apply.
Responsibility
- Manage and prioritize executive calendars, including scheduling meetings, appointments, and travel arrangements with a high degree of accuracy.
- Act as the primary point of contact for internal and external stakeholders, handling correspondence, phone calls, and emails with professionalism and discretion.
- Prepare and edit reports, presentations, and documents to support executive decision-making, ensuring all materials are polished and error-free.
- Coordinate logistics for local and international meetings, including venue booking, catering, and technical setup.
- Conduct research and compile data to assist in strategic planning and business development initiatives.
- Handle confidential information with integrity and maintain strict adherence to company policies.
- Liaise with other departments to facilitate cross-functional collaboration and streamline operational processes.
- Anticipate the needs of executives and proactively address potential issues before they arise.
Qualifications
- Minimum of 3 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role, preferably in a corporate or multinational environment.
- Exceptional organizational and time-management skills, with the ability to multitask and meet tight deadlines.
- Fluent in English (written and verbal) with excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with calendar management tools (e.g., Outlook, Google Calendar).
- Strong problem-solving abilities and a proactive, can-do attitude.
- High level of discretion and professionalism in handling sensitive information.
- Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
- Experience in the energy, renewable energy, or sustainability sector is a plus.