job description
Are you a highly organized, proactive professional looking to support senior leadership in a dynamic international environment? Whampoa Soya Bean is seeking a meticulous Executive Personal Assistant to join our growing team in Bali, Indonesia.
This is a unique opportunity to work directly with senior management, providing high-level administrative support while contributing to affiliated business projects. You’ll play a pivotal role in ensuring seamless operations, managing complex schedules, and facilitating strategic initiatives. If you thrive in a fast-paced setting and are passionate about building a rewarding long-term career, this role is for you.
Based in the vibrant and culturally rich island of Bali, you’ll enjoy a professional yet inspiring work environment while contributing to a globally recognized organization. Your expertise will be instrumental in driving efficiency and supporting leadership in achieving business objectives.
Responsibility
- Manage complex calendars, appointments, and travel arrangements for senior executives with discretion and professionalism.
- Act as the primary point of contact for internal and external stakeholders, ensuring timely and polished communication.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and confidentiality.
- Coordinate and oversee affiliated business projects, ensuring deadlines and deliverables are met.
- Handle sensitive information with the utmost discretion and maintain strict confidentiality.
- Organize and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
- Liaise with high-level clients, partners, and vendors to support business operations and relationship management.
- Anticipate the needs of executives and proactively address them to enhance productivity and efficiency.
Qualifications
- Minimum of 3-5 years of experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role.
- Exceptional organizational, multitasking, and time-management skills with a keen eye for detail.
- Strong written and verbal communication skills in English; proficiency in additional languages is a plus.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Proven ability to work independently, prioritize tasks, and meet tight deadlines in a fast-paced environment.
- High level of professionalism, discretion, and integrity when handling confidential information.
- Experience supporting C-level executives or senior management in a corporate or international setting.
- Bachelor’s degree in Business Administration, Communications, or a related field is preferred.