job description
Join Eureka Farm Sdn. Bhd as an Executive Personal Assistant and play a pivotal role in ensuring seamless daily operations for our leadership team. This high-impact position offers the opportunity to provide top-tier administrative, scheduling, and personal support in a dynamic and fast-paced environment.
Based in the vibrant regions of Bali (Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung), you will serve as the backbone of efficiency, managing complex calendars, coordinating high-level communications, and handling confidential matters with discretion. Your organizational prowess and proactive approach will directly contribute to the productivity and success of our executives.
We offer a competitive salary range of IDR 12M–18M per month, commensurate with experience, along with opportunities for professional growth in a supportive and international work culture. If you thrive in a role that demands precision, adaptability, and exceptional interpersonal skills, we invite you to apply and become an integral part of our team.
Responsibility
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Act as the primary point of contact for internal and external stakeholders, handling correspondence, phone calls, and emails with professionalism and confidentiality.
- Prepare and edit reports, presentations, and other business documents to ensure accuracy and polished delivery.
- Coordinate logistics for meetings, conferences, and events, including venue booking, catering, and technical setup.
- Handle personal tasks for executives, such as expense management, errands, and private arrangements, with discretion and efficiency.
- Anticipate executive needs and proactively address them to streamline workflows and enhance productivity.
- Maintain organized filing systems (digital and physical) for easy retrieval of critical documents and information.
- Liaise with other departments, vendors, and clients to facilitate smooth communication and collaboration.
Qualifications
- Proven experience (3+ years) as a Personal Assistant, Executive Assistant, or in a similar administrative role, preferably supporting C-level executives.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks in a high-pressure environment.
- Strong written and verbal communication skills in English; proficiency in additional languages is a plus.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools (e.g., Asana, Trello).
- High level of discretion and integrity when handling sensitive or confidential information.
- Problem-solving mindset with the ability to think critically and act independently.
- Flexibility to adapt to changing priorities and work outside standard business hours when necessary.
- Bachelor’s degree in Business Administration, Communications, or a related field is preferred.