job description
Join Success Abadi Constructions Indonesia as an Executive Personal Assistant (Mandarin Speaker) and play a pivotal role in supporting high-level site operations in Bali. This dynamic position offers the opportunity to work closely with the Director, ensuring seamless coordination of daily activities, meetings, and business travel while leveraging your Mandarin language proficiency to facilitate communication with international stakeholders.
Based in the vibrant Badung region (covering Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, or Kuta), you will act as the Director’s right hand, managing schedules, prioritizing tasks, and maintaining strong relationships with clients, vendors, and internal teams. Your organizational excellence and cultural fluency will be key to enhancing operational efficiency in a fast-paced construction environment.
This role is ideal for a detail-oriented professional with a proactive mindset, exceptional interpersonal skills, and a passion for delivering world-class administrative support in a multicultural setting.
Responsibility
- Provide comprehensive executive support to the Director, including calendar management, meeting coordination, and agenda preparation.
- Facilitate business travel arrangements, including itineraries, accommodations, and logistics for site visits and external meetings.
- Serve as the primary Mandarin-English liaison for communications with Chinese-speaking clients, suppliers, and partners.
- Oversee site operational documentation, including reports, presentations, and correspondence, ensuring accuracy and timeliness.
- Coordinate with internal departments (e.g., project management, finance, HR) to align on priorities and deliverables.
- Manage confidential information with discretion and maintain organized records of meetings, decisions, and action items.
- Anticipate the Director’s needs and proactively resolve issues to minimize disruptions to workflow.
- Assist in event planning for corporate gatherings, client meetings, or site inspections as required.
Qualifications
- Fluency in Mandarin and English (written and verbal) is mandatory; additional Indonesian language skills are a plus.
- Minimum 3 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role, preferably in construction, real estate, or engineering sectors.
- Proven ability to manage complex schedules and prioritize tasks in a high-pressure environment.
- Strong organizational and time-management skills with meticulous attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools (e.g., Trello, Asana).
- Excellent communication and interpersonal skills, with the ability to interact professionally with stakeholders at all levels.
- Discretion and confidentiality in handling sensitive business information.
- Willingness to travel frequently to site locations across Bali and potentially other regions.