job description
Join a prestigious private wealth management team as an Executive Personal Assistant in the vibrant heart of Bali. This is a unique opportunity to provide high-level administrative support to senior management while enjoying a competitive salary, comprehensive benefits, and unparalleled career growth in a dynamic, fast-paced environment.
As the right hand to key decision-makers, you will play a pivotal role in ensuring seamless operations, managing complex schedules, and facilitating high-stakes communications. Your organizational prowess and discretion will be instrumental in maintaining efficiency and confidentiality at the highest levels.
Based in Canggu, Bali, this role offers the perfect blend of professional challenge and tropical work-life balance. Whether you're coordinating international travel, preparing executive briefings, or liaising with high-net-worth clients, every day will present new opportunities to excel.
Responsibility
- Manage complex calendars, appointments, and travel arrangements for senior executives with meticulous attention to detail.
- Prepare and edit correspondence, reports, and presentations to ensure professionalism and accuracy.
- Act as the primary point of contact for internal and external stakeholders, handling inquiries with discretion and diplomacy.
- Coordinate high-level meetings, including preparing agendas, taking minutes, and following up on action items.
- Oversee expense reporting, budget tracking, and financial documentation for executive activities.
- Conduct research and compile data to support strategic decision-making processes.
- Maintain strict confidentiality of sensitive information and executive communications.
- Anticipate executive needs and proactively address them to enhance productivity and efficiency.
Qualifications
- Minimum 3 years of experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role.
- Exceptional organizational, time management, and multitasking abilities.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Outstanding written and verbal communication skills in English; additional languages are a plus.
- Strong interpersonal skills with the ability to build rapport with executives, clients, and team members.
- Discretion and trustworthiness when handling confidential and sensitive information.
- Proven ability to work independently, prioritize tasks, and meet tight deadlines in a fast-paced environment.
- Bachelor’s degree in Business Administration, Communications, or a related field is preferred.