job description
Are you a highly organized, proactive professional with a passion for supporting executives in a dynamic environment? We are seeking an experienced Personal Assistant to provide comprehensive administrative and operational support to a high-profile individual or family in Bali’s most exclusive areas (Canggu, Ubud, Denpasar, and surrounding regions).
This role offers the unique opportunity to work in a fast-paced, international setting while enjoying the vibrant lifestyle of Bali. You will manage complex schedules, coordinate travel, handle confidential matters, and ensure seamless daily operations for your principal. Ideal candidates will have a proven track record in executive support, exceptional discretion, and the ability to anticipate needs before they arise.
If you thrive in a role that demands precision, adaptability, and a high level of professionalism, we invite you to apply. This position is perfect for those who take pride in delivering flawless administrative support while maintaining the utmost confidentiality.
Responsibility
- Manage and maintain complex calendars, including scheduling meetings, appointments, and travel arrangements (domestic and international).
- Act as the primary point of contact for the principal, screening calls, emails, and correspondence with professionalism and discretion.
- Coordinate personal and professional commitments, ensuring all logistics (transportation, accommodations, itineraries) are executed seamlessly.
- Handle confidential and sensitive information with the highest level of integrity and confidentiality.
- Prepare reports, presentations, and other documents as required, ensuring accuracy and attention to detail.
- Liaise with vendors, service providers, and household staff to ensure smooth daily operations.
- Anticipate the principal’s needs and proactively address them to enhance efficiency and productivity.
- Manage expense tracking, budgeting, and financial administrative tasks as needed.
Qualifications
- Minimum 3+ years of experience as a Personal Assistant, Executive Assistant, or in a similar high-level administrative role.
- Proven ability to manage complex schedules and prioritize tasks in a fast-paced environment.
- Exceptional communication skills (written and verbal) in English; additional languages are a plus.
- Strong organizational skills with meticulous attention to detail and the ability to multitask effectively.
- High level of discretion, professionalism, and the ability to maintain strict confidentiality.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management tools (e.g., Google Calendar, Outlook).
- Experience coordinating international travel, including visa arrangements and itinerary planning.
- Flexibility to adapt to changing priorities and work outside standard business hours when required.