job description
Join PERSOL in a dynamic Contract Administration and Procurement Support role, serving a leading utilities group in the heart of Bali, Indonesia. This position offers a unique opportunity to contribute to high-impact projects while enjoying the vibrant work-life balance of Bali’s most sought-after locations, including Canggu, Ubud, or Denpasar.
As a Contract Admin & Executive Assistant, you will play a pivotal role in managing procurement processes, purchase orders (PO), and ERP system operations. Your expertise will ensure seamless contract execution, vendor coordination, and compliance with organizational policies. This role is ideal for detail-oriented professionals with a passion for efficiency and a knack for multitasking in a fast-paced environment.
Why apply? Beyond competitive compensation, you’ll gain exposure to cutting-edge ERP systems, work with a prestigious client in the utilities sector, and enjoy the flexibility of a contract role in one of the world’s most inspiring work destinations.
Responsibility
- Manage and administer contracts, ensuring compliance with terms, deadlines, and legal requirements.
- Coordinate procurement activities, including vendor selection, negotiation, and purchase order (PO) processing.
- Maintain and update ERP system records for contracts, procurement, and inventory.
- Liaise with internal stakeholders and external vendors to resolve discrepancies and streamline operations.
- Prepare and distribute procurement reports, tracking budgets, expenditures, and cost-saving opportunities.
- Assist in tendering processes, including RFP/RFQ preparation, evaluation, and award recommendations.
- Monitor contract performance and renewal dates, proactively addressing potential risks or issues.
- Provide executive support, including scheduling, documentation, and communication for procurement-related meetings.
Qualifications
- Minimum 3 years of experience in contract administration, procurement, or a related administrative role.
- Proficiency in ERP systems (e.g., SAP, Oracle, or similar) and Microsoft Office Suite (Excel, Word).
- Strong understanding of purchase order (PO) processes and procurement workflows.
- Excellent organizational, communication, and negotiation skills.
- Ability to work independently, prioritize tasks, and meet tight deadlines in a contract-based environment.
- Familiarity with utilities, construction, or engineering sectors is a plus.
- Bachelor’s degree in Business Administration, Supply Chain, or a related field preferred.
- Fluency in English (written and verbal); knowledge of Indonesian (Bahasa) is advantageous.