job description
Are you a highly organized, proactive, and polished Executive Assistant with expertise in Zoho CRM? Rhino Squad is seeking an exceptional professional to support Jennifer, a dynamic leader, in managing her daily operations with elegance, efficiency, and discretion. This is a part-time, remote opportunity based in Bali (Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung), perfect for someone who thrives in a fast-paced environment while maintaining a high standard of professionalism.
As Jennifer’s right hand, you will play a pivotal role in ensuring seamless communication, calendar management, and administrative support while upholding her brand’s reputation for excellence. Your ability to anticipate needs, solve problems proactively, and manage confidential information with integrity will be key to your success in this role. If you have a passion for organization, a keen eye for detail, and a commitment to delivering top-tier support, we’d love to hear from you.
This role offers the flexibility of remote work while providing the opportunity to collaborate with a forward-thinking team in a vibrant, international setting. Join us and become an integral part of Jennifer’s success story!
Responsibility
- Calendar & Schedule Management: Coordinate and prioritize Jennifer’s appointments, meetings, and travel arrangements with precision, ensuring optimal time management and minimal conflicts.
- Zoho CRM Administration: Maintain and update Jennifer’s Zoho CRM system, including contact management, pipeline tracking, and reporting to ensure data accuracy and efficiency.
- Communication & Correspondence: Draft, edit, and proofread professional emails, letters, and documents on Jennifer’s behalf, ensuring clarity, tone, and brand alignment.
- Meeting Coordination: Organize virtual and in-person meetings, including preparing agendas, collating materials, and following up on action items to drive productivity.
- Travel & Logistics Support: Arrange domestic and international travel, accommodations, and itineraries, ensuring seamless execution and cost efficiency.
- Confidentiality & Discretion: Handle sensitive information with the utmost professionalism, maintaining confidentiality and trust at all times.
- Brand Representation: Act as a professional and polished extension of Jennifer’s brand, interacting with stakeholders, clients, and partners with grace and diplomacy.
- Ad Hoc Administrative Tasks: Assist with research, expense tracking, and other administrative duties as needed to support Jennifer’s priorities.
Qualifications
- Proven Experience: Minimum 3 years of experience as an Executive Assistant, Personal Assistant, or similar role, preferably supporting C-level executives or entrepreneurs.
- Zoho CRM Proficiency: Hands-on experience with Zoho CRM, including contact management, workflow automation, and reporting. Certification is a plus.
- Exceptional Organizational Skills: Ability to manage multiple priorities, deadlines, and complex schedules with efficiency and attention to detail.
- Strong Communication: Fluent in English (written and verbal), with impeccable grammar, tone, and professionalism in all correspondence.
- Tech-Savvy: Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and other collaboration tools (e.g., Slack, Zoom).
- Proactive Problem-Solving: Ability to anticipate needs, identify challenges, and propose solutions before they arise.
- Discretion & Integrity: Unwavering commitment to confidentiality and ethical conduct in handling sensitive information.
- Remote Work Readiness: Self-motivated, disciplined, and comfortable working independently in a remote setting with minimal supervision.
- Bali-Based: Residing in or willing to relocate to Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung (preferred but not mandatory for exceptional candidates).