job description
Join a dynamic and innovative Creative Studios as an Executive Assistant to the President, where your organizational prowess and strategic support will drive operational excellence. Based in the vibrant heart of Bali, this role offers a unique opportunity to work in a fast-paced, creative environment while enjoying the island’s inspiring lifestyle.
As the right hand to the President, you will play a pivotal role in managing executive schedules, coordinating high-level meetings, and ensuring seamless communication across departments. Your ability to anticipate needs, solve problems proactively, and maintain confidentiality will be key to success. This position is ideal for a detail-oriented professional with exceptional interpersonal skills and a passion for supporting leadership in the creative industry.
Why Bali? Work in a tropical paradise with a thriving expat community, world-class co-working spaces, and a perfect work-life balance. Whether you're based in Canggu, Ubud, or Denpasar, you’ll be part of a global team shaping the future of creative innovation.
Responsibility
- Manage the President’s complex calendar, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Prepare and edit correspondence, reports, and presentations, ensuring accuracy and alignment with the company’s brand voice.
- Coordinate and facilitate high-level meetings, including preparing agendas, taking minutes, and following up on action items.
- Oversee special projects and initiatives, providing administrative support and tracking progress to ensure deadlines are met.
- Handle confidential information with discretion and maintain strict confidentiality in all executive matters.
- Liaise with other departments to streamline operations and improve cross-functional collaboration.
- Anticipate the President’s needs and proactively address potential issues before they arise.
Qualifications
- Minimum of 5 years of experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment.
- Strong written and verbal communication skills in English, with a professional and polished demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace, with advanced skills in calendar management tools.
- Proven ability to handle sensitive information with confidentiality and integrity.
- High emotional intelligence, with the ability to build rapport with executives, clients, and team members.
- Experience working in a creative, media, or entertainment industry is a strong plus.
- Bachelor’s degree in Business Administration, Communications, or a related field is preferred.