job description
Join Trust Recruit as an Executive Assistant to the Managing Director in the vibrant heart of Bali. This is a unique opportunity to provide high-level administrative support to a dynamic leader while enjoying the island’s inspiring work-life balance. In this pivotal role, you will manage complex schedules, facilitate seamless communication with stakeholders, and oversee critical projects that drive organizational success.
Bali’s thriving business landscape offers a perfect backdrop for professionals seeking growth, cultural enrichment, and a rewarding career. If you are a detail-oriented, proactive, and highly organized individual with a passion for excellence, we invite you to apply and become an integral part of our leadership team.
Responsibility
- Manage the Managing Director’s calendar, including scheduling meetings, appointments, and travel arrangements with precision.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Prepare and edit correspondence, reports, and presentations to support executive decision-making.
- Coordinate and oversee special projects, ensuring deadlines and objectives are met efficiently.
- Handle confidential information with discretion and maintain the highest standards of professionalism.
- Organize and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
- Liaise with other departments to streamline administrative processes and improve operational efficiency.
- Anticipate the needs of the Managing Director and proactively address them to enhance productivity.
Qualifications
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Minimum of 5 years of experience as an Executive Assistant or in a similar high-level administrative role.
- Exceptional organizational, multitasking, and time-management skills.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills in English; additional languages are a plus.
- High level of professionalism, discretion, and ability to handle sensitive information confidentially.
- Proven ability to work independently, prioritize tasks, and meet tight deadlines in a fast-paced environment.
- Experience in a multinational or corporate setting is highly desirable.