job description
Are you a highly organized and proactive professional with a passion for supporting executive leadership? We are seeking a dynamic Executive Assistant to the Chief Commercial Officer (CCO) to join our team in the vibrant heart of Bali, Indonesia. This is a unique opportunity to play a pivotal role in driving operational excellence and strategic initiatives for a forward-thinking organization.
As the Executive Assistant to the CCO, you will serve as the primary point of contact for internal and external stakeholders, ensuring seamless communication and coordination. Your exceptional organizational skills, attention to detail, and ability to anticipate needs will be critical in managing complex calendars, prioritizing tasks, and facilitating high-level meetings. This role demands discretion, professionalism, and the ability to thrive in a fast-paced, dynamic environment.
Based in one of Bali’s most sought-after locations—Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung—you’ll enjoy a stimulating work environment that blends professional growth with the island’s renowned work-life balance. If you are a self-starter with a track record of delivering excellence in executive support, we invite you to apply and take the next step in your career.
Responsibility
- Manage the CCO’s calendar, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Act as the primary liaison between the CCO and internal/external stakeholders, ensuring clear and professional communication.
- Prepare and edit correspondence, reports, presentations, and other documents to support executive decision-making.
- Coordinate and facilitate high-level meetings, including preparing agendas, taking minutes, and following up on action items.
- Conduct research and compile data to support strategic initiatives and business development efforts.
- Handle confidential information with the utmost discretion and professionalism.
- Monitor and prioritize incoming communications, including emails, calls, and messages, to ensure timely responses.
- Assist in the planning and execution of company events, conferences, and other special projects as needed.
Qualifications
- Proven experience (3+ years) as an Executive Assistant, Personal Assistant, or in a similar administrative role supporting C-level executives.
- Excellent organizational and time management skills, with the ability to multitask and prioritize in a fast-paced environment.
- Strong written and verbal communication skills in English, with a professional and polished demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with calendar management tools (e.g., Google Calendar, Microsoft Teams).
- High level of discretion and integrity, with the ability to handle sensitive information confidentially.
- Proactive problem-solving skills and the ability to anticipate needs before they arise.
- Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
- Experience working in a multicultural or international environment is a plus.