job description
Join AIM COFFEE (M) Sdn Bhd as an Administrative Executive in the heart of Baliâs most vibrant business hubs. This is a unique opportunity to contribute to a growing company while enjoying the islandâs dynamic work culture and stunning surroundings.
As an Administrative Executive, you will play a pivotal role in ensuring smooth daily operations, supporting various departments, and maintaining high organizational standards. Your ability to multitask, communicate effectively, and solve problems will be key to driving efficiency and productivity in our fast-paced environment.
Based in one of Baliâs prime locationsâCanggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badungâyouâll work in a modern setting with a team that values collaboration, innovation, and excellence. Whether youâre coordinating meetings, managing documentation, or liaising with stakeholders, your contributions will directly impact our success.
If youâre a detail-oriented professional with a passion for administration and a desire to thrive in a tropical paradise, weâd love to hear from you. Apply today and take the next step in your career with a company thatâs as ambitious as you are.
Responsibility
- Manage and coordinate daily administrative tasks, including correspondence, scheduling, and office organization.
- Prepare and maintain accurate records, reports, and documentation for internal and external stakeholders.
- Assist in the preparation of meetings, conferences, and events, including logistics, agendas, and minutes.
- Liaise with clients, vendors, and team members to ensure seamless communication and operations.
- Monitor and order office supplies, equipment, and inventory to maintain optimal workflow.
- Handle basic financial tasks such as expense tracking, invoicing, and budget support.
- Implement and maintain filing systems (both digital and physical) for easy retrieval of information.
- Provide general support to management and other departments as needed to enhance productivity.
Qualifications
- Bachelorâs degree in Business Administration, Management, or a related field.
- Minimum of 2-3 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills in English.
- Strong organizational, time-management, and multitasking abilities.
- Attention to detail and a high level of accuracy in work.
- Ability to work independently as well as collaboratively in a team environment.
- Familiarity with basic accounting or financial software is a plus.