job description
Join Teishoku Dining Concepts Inc. as an Administrative Assistant in the vibrant heart of Bali! This is your opportunity to play a pivotal role in ensuring smooth office operations while contributing to a dynamic and fast-paced work environment. Based in one of Baliâs most sought-after locationsâCangguâyouâll enjoy a perfect blend of professional growth and island lifestyle.
As an Administrative Assistant, you will be the backbone of our office, managing day-to-day tasks with precision and efficiency. From coordinating meetings to preparing critical reports, your organizational skills will directly impact our teamâs success. This role is ideal for detail-oriented professionals who thrive in supportive, collaborative settings and are passionate about delivering excellence in administrative support.
At Teishoku Dining Concepts Inc., we value proactivity, adaptability, and a can-do attitude. If youâre ready to take the next step in your administrative career in a picturesque and culturally rich setting, weâd love to hear from you!
Responsibility
- Manage and organize office filing systems, both digital and physical, ensuring easy retrieval and confidentiality.
- Prepare and distribute professional reports, presentations, and correspondence with accuracy and timeliness.
- Coordinate and schedule meetings, appointments, and travel arrangements for senior staff and teams.
- Handle incoming and outgoing communications, including emails, phone calls, and mail, with a high level of professionalism.
- Maintain office supplies inventory, place orders as needed, and manage vendor relationships.
- Assist in the preparation of budgets, expense reports, and other financial documents.
- Support HR-related tasks, such as onboarding new employees and maintaining personnel records.
- Ensure the office environment is well-maintained, organized, and conducive to productivity.
Qualifications
- Proven experience (1-3 years) in an administrative or office support role, preferably in a fast-paced environment.
- Excellent written and verbal communication skills in English; proficiency in additional languages is a plus.
- Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- High attention to detail and problem-solving abilities.
- Ability to work independently and collaboratively in a team-oriented setting.
- Discretion and confidentiality in handling sensitive information.
- Bachelorâs degree in Business Administration, Office Management, or a related field is preferred.