job description
Join Insular Oil Corporation as the Executive Assistant to the CEO and play a pivotal role in supporting our leadership team in beautiful Bali. This is a unique opportunity to work in a dynamic, fast-paced environment while enjoying the vibrant culture and lifestyle of Canggu. As the right hand to the CEO, you will manage high-level administrative tasks, coordinate executive communications, and ensure seamless operations at the highest level of the organization.
We are looking for a highly organized, proactive, and discreet professional who thrives in a challenging role. If you have exceptional communication skills, a keen eye for detail, and the ability to anticipate needs before they arise, this could be the perfect fit for you. Enjoy competitive compensation, professional growth opportunities, and the chance to work in one of the world's most sought-after destinations.
Responsibility
- Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
- Act as the primary point of contact between the CEO and internal/external stakeholders, ensuring clear and professional communication.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and confidentiality.
- Coordinate and facilitate executive meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle sensitive information with discretion and maintain strict confidentiality at all times.
- Oversee special projects and initiatives, ensuring timely completion and alignment with company goals.
- Liaise with senior management, board members, and other key stakeholders to support strategic decision-making.
- Anticipate the CEO's needs and proactively address them to enhance productivity and efficiency.
Qualifications
- Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-level executives.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills in English; proficiency in additional languages is a plus.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
- High level of professionalism, discretion, and integrity in handling confidential information.
- Proactive mindset with the ability to work independently and take initiative.
- Experience in the oil and gas industry or a related sector is advantageous.