job description
Are you a highly organized, proactive professional with a passion for supporting executive leadership? We are seeking a dynamic Executive Assistant to provide comprehensive administrative, operational, and coordination support to the Managing Director (MD) in Bali, Indonesia.
In this pivotal role, you will serve as the right hand to the MD, ensuring seamless daily operations, strategic scheduling, and high-level stakeholder management. Your ability to anticipate needs, solve problems discreetly, and maintain exceptional professionalism will be key to enabling the MD to focus on high-impact decision-making.
Based in the vibrant and fast-growing business hubs of Canggu, Ubud, Denpasar, or surrounding areas, this position offers a unique opportunity to work in a dynamic environment while enjoying Bali’s unparalleled work-life balance.
If you thrive in a fast-paced setting, possess impeccable communication skills, and take pride in delivering flawless executive support, we invite you to apply.
Responsibility
- Manage the MD’s complex calendar, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Act as the primary point of contact for internal and external stakeholders, handling correspondence, inquiries, and communications with professionalism and discretion.
- Prepare and edit high-level documents, presentations, reports, and briefing materials to support executive decision-making.
- Coordinate and facilitate meetings, including preparing agendas, taking minutes, and ensuring follow-up actions are executed promptly.
- Oversee office operations, including vendor management, procurement, and maintaining an organized and efficient workspace.
- Conduct research, compile data, and provide analytical support to assist the MD in strategic initiatives.
- Handle confidential and sensitive information with the utmost integrity and confidentiality.
- Anticipate the MD’s needs and proactively address potential issues before they arise.
Qualifications
- Minimum 5+ years of experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role.
- Proven track record of supporting C-level executives or senior management in a fast-paced environment.
- Exceptional organizational, time-management, and multitasking abilities with a keen eye for detail.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools (e.g., Asana, Trello).
- Outstanding written and verbal communication skills in English; fluency in Indonesian (Bahasa) is a plus.
- Strong interpersonal skills with the ability to build rapport with stakeholders at all levels.
- High degree of professionalism, discretion, and emotional intelligence.
- Bachelor’s degree in Business Administration, Communications, or a related field is preferred.