job description
Join a fast-paced, multi-industry business portfolio as an Executive Assistant in the heart of Bali. This unique opportunity allows you to provide high-level administrative, operational, and personal support across diverse ventures, including an Advertising & Marketing Agency, a Luxury Spa, and an innovative Digital Platform.
As the backbone of our executive operations, you will play a pivotal role in ensuring seamless coordination, strategic planning, and day-to-day efficiency. Your ability to anticipate needs, manage complex schedules, and maintain confidentiality will be key to our success. Based in Baliâs vibrant business hubsâsuch as Canggu, Ubud, or Denpasarâyouâll thrive in a dynamic environment where no two days are the same.
Weâre looking for a proactive, detail-oriented professional who excels in multitasking and can adapt to the unique demands of supporting multiple high-level stakeholders. If youâre passionate about organization, communication, and driving operational excellence, this is your chance to make a tangible impact in a growing, international business ecosystem.
Responsibility
- Manage complex calendars, appointments, and travel arrangements for executives across multiple time zones.
- Coordinate and prioritize daily administrative tasks, including email correspondence, meeting preparation, and document management.
- Act as a liaison between executives, clients, and internal teams to ensure clear and efficient communication.
- Oversee personal and professional errands, including expense reporting, vendor coordination, and event planning.
- Develop and implement organizational systems to streamline workflows and improve productivity.
- Prepare reports, presentations, and business documents with a high degree of accuracy and professionalism.
- Maintain strict confidentiality and discretion in handling sensitive business and personal information.
- Support special projects and initiatives, including market research, partnership coordination, and strategic planning.
Qualifications
- Minimum of 3-5 years of experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role.
- Exceptional organizational, time-management, and multitasking skills with a proven ability to meet tight deadlines.
- Strong written and verbal communication skills in English; proficiency in additional languages is a plus.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Experience managing multiple stakeholders in a fast-paced, international business environment.
- High level of professionalism, discretion, and adaptability to changing priorities.
- Problem-solving mindset with the ability to anticipate needs and take initiative.
- Bachelorâs degree in Business Administration, Communications, or a related field is preferred.