job description
Join Gion Filters Sdn Bhd as an Executive Assistant to the Director in the vibrant heart of Bali. This is a unique opportunity to play a pivotal role in supporting high-level leadership while overseeing and optimizing daily operations across multiple departments, including HR, Finance, Production, Purchasing, and Administration.
In this dynamic position, you will act as the linchpin between executive leadership and operational teams, ensuring seamless communication, strategic alignment, and operational excellence. Your ability to anticipate needs, manage complex schedules, and drive efficiency will directly contribute to the companyâs success in a fast-paced, international business environment.
Based in Canggu, Bali, this role offers a perfect blend of professional growth and an inspiring work-life balance in one of the worldâs most sought-after destinations. If you thrive in a multifaceted role that demands precision, discretion, and proactive problem-solving, we invite you to apply.
Responsibility
- Provide high-level administrative support to the Director, including managing calendars, coordinating meetings, and handling correspondence.
- Monitor and review daily operations across HR, Finance, Production, Purchasing, and Administration to ensure alignment with company goals.
- Act as a liaison between the Director and internal/external stakeholders, facilitating clear and efficient communication.
- Prepare and present reports, presentations, and briefings to support executive decision-making.
- Oversee project timelines and deliverables, ensuring deadlines are met and resources are allocated effectively.
- Manage confidential information with the utmost discretion and professionalism.
- Streamline administrative processes to enhance productivity and reduce operational bottlenecks.
- Assist in strategic planning and implementation of company initiatives.
Qualifications
- Bachelorâs degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role.
- Exceptional organizational, time-management, and multitasking skills.
- Strong written and verbal communication skills in English; proficiency in additional languages is a plus.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and virtual collaboration tools.
- Proven ability to handle sensitive information with confidentiality and integrity.
- Strong problem-solving skills and the ability to work independently with minimal supervision.
- Experience in a multinational or fast-paced corporate environment is highly desirable.