job description
Are you a highly organized professional looking to partner with executive leadership? MEP Enviro Technology Sdn Bhd is seeking a dedicated and proactive Executive Assistant to provide high-level administrative and operational support to our Director. In this pivotal role, you will be the backbone of our executive office, ensuring seamless communication, efficient scheduling, and the smooth execution of daily business operations in the heart of Bukit Minyak, Penang.
We are looking for a strategic partner who possesses exceptional communication skills, a high degree of confidentiality, and the ability to multitask in a fast-paced industrial technology environment. If you are passionate about organizational excellence and want to play a key role in the success of a leading environmental technology firm, we invite you to apply.
Responsibility
- Manage and maintain the Director’s complex calendar, including appointment scheduling, meeting coordination, and travel arrangements.
- Serve as the primary point of contact between the Director and internal/external stakeholders, ensuring timely and professional communication.
- Prepare, proofread, and format documents, reports, presentations, and correspondence for executive review.
- Organize and facilitate meetings, including agenda preparation, minute-taking, and follow-up on action items.
- Coordinate administrative operations to ensure the efficiency of the executive office workflow.
- Handle confidential information with discretion and professional integrity.
- Assist with special projects and initiatives as assigned by the Director.
Qualifications
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
- Minimum 3-5 years of experience in an executive assistant or high-level administrative support role.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional verbal and written communication skills in English and Bahasa Malaysia.
- Strong organizational, time-management, and problem-solving skills.
- Ability to work independently with minimal supervision and exercise sound judgment.
- Previous experience in the engineering, manufacturing, or technology sector is highly advantageous.