job description
Are you a proactive, detail-oriented individual looking to launch your career in administrative support? Straitdeer is seeking an enthusiastic Entry-Level Department Assistant / Secretary / Front Office Coordinator to join our dynamic team in Bali (Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung). This is an exceptional opportunity to develop foundational skills in executive support, office coordination, and department administration while working in a fast-paced, international environment.
As the face of our organization, you will play a pivotal role in ensuring smooth daily operations, managing communications, and providing exceptional support to our leadership team. This role is perfect for recent graduates, career changers, or individuals with basic administrative experience who are eager to grow professionally in a supportive and collaborative workplace. Youâll gain hands-on experience in office management, stakeholder coordination, and process optimizationâall while enjoying the vibrant culture and lifestyle that Bali has to offer.
At Straitdeer, we value resilience, adaptability, and a can-do attitude. If youâre a quick learner with strong organizational skills and a passion for problem-solving, weâd love to hear from you. This position offers competitive compensation, opportunities for professional development, and a chance to build a long-term career in administration or executive support.
Why join us?
- Work in a dynamic, international environment with a focus on growth and innovation
- Gain exposure to diverse administrative and coordination tasks
- Opportunities for career advancement and skill development
- Competitive salary and benefits package
- Be part of a team that values collaboration, efficiency, and excellence
Responsibility
- Provide front desk support, including greeting visitors, answering phone calls, and managing inquiries with professionalism and courtesy
- Assist in coordinating departmental meetings, appointments, and travel arrangements for team members and executives
- Maintain and organize office files, documents, and records both physically and digitally to ensure easy retrieval and compliance
- Prepare and edit correspondence, reports, presentations, and other documents as needed, ensuring accuracy and consistency
- Monitor office supplies, place orders, and manage inventory to ensure smooth daily operations
- Support the onboarding process for new employees by preparing documentation and coordinating orientation sessions
- Assist with basic bookkeeping tasks, expense tracking, and invoicing under supervision
- Collaborate with cross-functional teams to streamline administrative processes and improve efficiency
Qualifications
- High school diploma or equivalent; additional certification in administration or office management is a plus
- Basic experience in administrative support, customer service, or front office roles (internships or part-time roles count!)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar)
- Strong organizational skills with the ability to prioritize tasks and manage time effectively
- Excellent written and verbal communication skills in English; additional languages are a bonus
- Detail-oriented with a commitment to accuracy and quality in all tasks
- Ability to work independently, take initiative, and adapt to changing priorities in a fast-paced environment
- Positive attitude, professional demeanor, and a willingness to learn and grow