job description
Join a global pharmaceutical leader as an Executive Assistant in Bali, supporting the Country Manager, SEA General Manager, and Commercial team in a high-impact contract role. This is a unique opportunity to contribute to strategic operations in a fast-paced, multinational environment while enjoying the vibrant work-life balance of Bali’s premier business hubs.
In this role, you will serve as the right hand to senior leadership, ensuring seamless coordination of executive schedules, stakeholder communications, and administrative operations. Your organizational excellence will directly enhance decision-making efficiency across the SEA region, while your discretion and professionalism will uphold the highest standards of confidentiality.
Ideal for proactive, detail-oriented professionals with a passion for healthcare and a track record in executive support, this position offers competitive compensation, exposure to C-suite dynamics, and the chance to grow within a Fortune 500 company. Apply now to take your career to the next level in one of Asia’s most dynamic markets.
Responsibility
- Manage complex executive calendars, prioritizing meetings, travel, and engagements for the Country Manager and SEA General Manager.
- Coordinate cross-functional communications between headquarters, regional teams, and external partners, ensuring alignment on strategic initiatives.
- Prepare high-level reports, presentations, and briefing materials for executive review, with a focus on clarity and accuracy.
- Act as the primary liaison for internal and external stakeholders, including board members, clients, and government agencies.
- Oversee logistical arrangements for regional conferences, offsites, and VIP visits, including venue selection and vendor negotiations.
- Maintain confidentiality in handling sensitive corporate information and executive correspondence.
- Streamline administrative processes to improve efficiency, such as expense reporting, contract management, and compliance documentation.
- Anticipate leadership needs by proactively identifying and resolving operational gaps before they escalate.
Qualifications
- 5+ years of experience as an Executive Assistant, preferably in a multinational corporation (MNC) or healthcare/pharma sector.
- Exceptional written and verbal communication skills in English; proficiency in additional Asian languages is a plus.
- Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel) and virtual collaboration tools (e.g., Teams, Zoom).
- Proven ability to manage competing priorities in a high-pressure environment with minimal supervision.
- Strong discretion and judgment in handling confidential matters with integrity.
- Experience supporting C-level executives or regional leadership teams in a fast-paced setting.
- Familiarity with pharmaceutical industry terminology and regulatory frameworks is advantageous.
- Bachelor’s degree in Business Administration, Communications, or a related field; certification in executive support (e.g., CAP, PACE) is a bonus.