job description
Are you a highly organized and proactive professional looking to support a high-profile executive in a dynamic business environment? We are seeking an Executive Assistant to the Company Director to provide top-tier administrative support to the owner of an 8-figure watch business. This role offers a unique opportunity to work closely with a visionary leader, managing complex schedules, coordinating high-level communications, and ensuring seamless operations.
Based in the vibrant and culturally rich locations of Bali, including Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, and Badung, this position is perfect for someone who thrives in a fast-paced, international setting. The ideal candidate will be detail-oriented, discreet, and capable of handling confidential information with the utmost professionalism.
If you are passionate about providing exceptional support and have a knack for anticipating needs before they arise, we invite you to apply for this exciting opportunity. Join us and become an integral part of a successful and growing enterprise.
Responsibility
- Manage the Director's complex calendar, including scheduling meetings, appointments, and travel arrangements.
- Act as the primary point of contact for internal and external stakeholders, ensuring timely and professional communication.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and attention to detail.
- Coordinate and organize high-level meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle confidential information with discretion and maintain the highest level of professionalism.
- Assist with personal tasks for the Director, such as managing personal appointments and errands, as needed.
- Conduct research and compile data to support business decisions and strategic initiatives.
- Oversee office operations, including managing supplies, equipment, and vendor relationships.
Qualifications
- Proven experience as an Executive Assistant or similar role, supporting high-level executives.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills, with a keen eye for detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- High level of discretion and confidentiality, with the ability to handle sensitive information.
- Proactive and resourceful, with the ability to anticipate needs and solve problems independently.
- Flexibility to adapt to changing priorities and work in a fast-paced environment.
- Bachelor's degree in Business Administration, Communications, or a related field is preferred.