job description
Join National University Polyclinics as an Executive Assistant, Service and Operations (Clinic) and play a pivotal role in ensuring the smooth operation of our healthcare facilities. This position offers a unique opportunity to support high-level executives while contributing to the efficient delivery of medical services. Based in the vibrant regions of Bali, including Canggu, Ubud, and Denpasar, you will be at the heart of a dynamic and growing healthcare organization.
As an Executive Assistant, you will manage administrative tasks, coordinate operational activities, and facilitate communication between departments. Your organizational skills and attention to detail will be essential in maintaining the high standards of our clinic operations. This role is ideal for a proactive professional who thrives in a fast-paced environment and is passionate about healthcare administration.
We offer a competitive salary, opportunities for professional growth, and the chance to work in a collaborative and innovative setting. If you are looking for a rewarding career in healthcare administration, apply today and become part of our dedicated team at National University Polyclinics.
Responsibility
- Provide high-level administrative support to clinic executives and management teams.
- Coordinate and manage daily clinic operations, ensuring efficient workflow and patient satisfaction.
- Handle scheduling, correspondence, and communication for executives and key stakeholders.
- Oversee the preparation and organization of meetings, reports, and presentations.
- Liaise with medical staff, patients, and external partners to facilitate smooth clinic operations.
- Maintain accurate records, databases, and filing systems for easy retrieval and compliance.
- Assist in the development and implementation of operational policies and procedures.
- Monitor and manage office supplies, equipment, and inventory to ensure uninterrupted clinic services.
Qualifications
- Bachelor's degree in Business Administration, Healthcare Management, or a related field.
- Proven experience as an Executive Assistant or in a similar administrative role, preferably in a healthcare setting.
- Excellent organizational, multitasking, and time-management skills.
- Strong communication and interpersonal abilities to interact with diverse stakeholders.
- Proficiency in office software, including Microsoft Office Suite and clinic management systems.
- High level of discretion and confidentiality in handling sensitive information.
- Ability to work independently and collaboratively in a fast-paced environment.
- Knowledge of healthcare regulations and compliance standards is a plus.