job description
Join Liberty Commercial Center as an Executive Assistant in the heart of Bali’s dynamic business landscape. This pivotal role demands exceptional organizational prowess, discretion, and the ability to thrive in a fast-paced, high-stakes environment. You’ll serve as the backbone of executive operations, ensuring seamless coordination, communication, and administrative support to drive efficiency and productivity.
Based in vibrant Canggu, this position offers a unique opportunity to work with a forward-thinking commercial hub while enjoying Bali’s unparalleled work-life balance. Your role will be instrumental in maintaining executive schedules, managing correspondence, and facilitating critical decision-making processes.
If you’re a proactive, detail-oriented professional with a passion for excellence, we invite you to apply and become part of a team that values innovation, collaboration, and growth.
Responsibility
- Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements with precision.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and confidentiality.
- Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle sensitive information with discretion and maintain strict confidentiality at all times.
- Liaise with other departments, clients, and vendors to facilitate smooth operations and resolve administrative issues.
- Monitor and manage office supplies, budgets, and expenses, ensuring cost-effective solutions.
- Anticipate executive needs and proactively address them to enhance productivity and efficiency.
Qualifications
- Bachelor’s degree in Business Administration, Communications, or a related field (or equivalent experience).
- Minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative role.
- Exceptional organizational, time-management, and multitasking skills.
- Outstanding written and verbal communication skills in English; proficiency in Indonesian is a plus.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Strong problem-solving abilities and the capacity to work independently with minimal supervision.
- High level of professionalism, integrity, and the ability to handle confidential information discreetly.
- Experience in a corporate or commercial environment is highly desirable.