job description
Join an exclusive private family office or high-net-worth individual in Bali as a Executive Assistant / Personal Assistant, where youâll play a pivotal role in managing a dynamic lifestyle and business ecosystem. This is a rare opportunity to work in a fast-paced, high-touch environment in one of the worldâs most sought-after destinationsâBali. Youâll be the backbone of daily operations, ensuring seamless coordination between personal, professional, and travel-related priorities for a discerning principal.
In this role, youâll thrive in a blend of administrative excellence and personal concierge-level support, with a focus on discretion, efficiency, and proactive problem-solving. Baliâs vibrant expat community, luxury villas, and international business hubs create a unique setting where your organizational skills and adaptability will shine. Whether managing complex schedules, coordinating international travel, or overseeing household staff, youâll be trusted to anticipate needs and deliver flawless execution.
This position is ideal for a detail-oriented, resourceful professional with a passion for luxury lifestyle management, international business, and cross-cultural communication. If youâre seeking a career that combines high-level administrative work with the allure of Baliâs tropical lifestyle, this is your chance to step into a role with unparalleled growth potential and global exposure.
Note: This role may include relocation assistance, housing stipends, or other premium benefits for the right candidate.
Responsibility
- Calendar & Schedule Management: Coordinate complex schedules, including business meetings, personal appointments, and international travel, ensuring optimal time allocation and minimal conflicts.
- Travel & Logistics Coordination: Plan and execute seamless domestic and international travel, including flights, accommodations, ground transportation, and itinerary adjustments in real-time.
- Communication & Correspondence: Act as the primary point of contact for emails, calls, and messages, filtering and prioritizing communications with discretion and professionalism.
- Household & Lifestyle Management: Oversee household staff, vendors, and service providers to ensure smooth operations in residential and office settings (e.g., villa maintenance, event planning, or private chef coordination).
- Financial & Administrative Support: Assist with expense tracking, invoicing, budget monitoring, and confidential document management using secure digital tools.
- Event & Entertainment Planning: Organize private events, dinners, or gatherings, liaising with venues, caterers, and guests to create memorable experiences.
- Cross-Cultural & Expat Coordination: Navigate local regulations, visa requirements, and expat community resources to support seamless integration into Baliâs lifestyle.
- Proactive Problem-Solving: Anticipate needs, troubleshoot challenges, and implement solutions before they escalate, demonstrating initiative and adaptability.
Qualifications
- Proven Experience: 3+ years as an Executive Assistant, Personal Assistant, or Chief of Staff in a high-net-worth, corporate, or luxury lifestyle environment.
- Organizational Mastery: Exceptional ability to manage multiple priorities, deadlines, and stakeholders with precision and grace under pressure.
- Travel & Logistics Expertise: Experience planning complex international travel, including visa coordination, private transfers, and last-minute itinerary changes.
- Tech-Savviness: Proficiency in Google Workspace, Microsoft Office, scheduling tools (e.g., Calendly), and expense management software (e.g., Expensify).
- Discretion & Confidentiality: Unwavering integrity and ability to handle sensitive information with the utmost professionalism.
- Communication Skills: Fluent English (written and verbal); additional languages (e.g., Bahasa Indonesia, Mandarin, French) are a plus.
- Cultural Adaptability: Experience working in multicultural environments or with expat communities, particularly in Southeast Asia.
- Problem-Solving Mindset: Resourceful, proactive, and able to think on your feet in fast-changing situations.
- Luxury Lifestyle Affinity: Familiarity with high-end hospitality, private aviation, or concierge services is highly desirable.