job description
Join Millennium Erectors Corporation as an Executive Assistant and play a pivotal role in supporting senior leadership in our dynamic organization. Based in the vibrant hub of Canggu, Bali, this position offers a unique opportunity to contribute to high-level decision-making while managing complex schedules, coordinating operations, and ensuring seamless communication across departments.
As the backbone of executive efficiency, you will act as a strategic partner to leadership, anticipating needs, resolving challenges, and driving organizational productivity. Your ability to multitask, maintain discretion, and deliver exceptional administrative support will be key to our continued success in a fast-paced, international business environment.
If you thrive in a role that demands precision, professionalism, and proactive problem-solving, this is your chance to make a tangible impact in a globally recognized corporation. Enjoy the work-life balance of Bali while advancing your career in a supportive, high-growth setting.
Responsibility
- Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and confidentiality.
- Coordinate and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
- Oversee office operations, including vendor relations, supply management, and workspace organization to support a productive environment.
- Conduct research, compile data, and provide insights to assist executives in decision-making processes.
- Handle sensitive information with discretion and maintain strict confidentiality in all matters.
- Anticipate executive needs and proactively address potential issues before they arise.
Qualifications
- Bachelor’s degree in Business Administration, Communications, or a related field (or equivalent experience).
- Minimum of 3-5 years of experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role.
- Exceptional organizational, time-management, and prioritization skills with the ability to meet tight deadlines.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
- Outstanding written and verbal communication skills in English, with a professional and polished demeanor.
- Strong problem-solving abilities and the capacity to work independently with minimal supervision.
- Experience in a multinational or fast-paced corporate environment is a plus.
- High emotional intelligence, adaptability, and a proactive approach to supporting leadership.