job description
Are you a highly organized, detail-oriented professional with fluency in Mandarin? PT Chera Abadi Jaya is seeking a dynamic Executive Assistant to provide high-level administrative and operational support to our senior leadership team. Based in the vibrant regions of Bali, this role offers a unique opportunity to work in a fast-paced, multicultural environment while leveraging your language skills and administrative expertise.
As the Executive Assistant, you will serve as the primary point of contact for executives, managing schedules, coordinating meetings, and ensuring seamless communication between leadership and internal/external stakeholders. Your ability to anticipate needs, solve problems proactively, and maintain confidentiality will be key to your success in this role.
This is a contract-based position with competitive compensation, offering a salary range of IDR 10,000,000 – IDR 15,000,000 per month, commensurate with experience. If you thrive in a challenging yet rewarding environment and are passionate about supporting executive leadership, we invite you to apply today!
Responsibility
- Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Act as the primary liaison between executives and internal/external stakeholders, ensuring clear and professional communication.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and attention to detail.
- Organize and facilitate executive meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle confidential information with discretion and maintain strict confidentiality at all times.
- Assist in the preparation of financial reports, budgets, and expense tracking for executive review.
- Coordinate logistics for corporate events, conferences, and business travel, including visa processing and accommodation arrangements.
- Provide bilingual support (English and Mandarin) for meetings, translations, and communications as needed.
Qualifications
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Proven experience (3+ years) as an Executive Assistant, Personal Assistant, or in a similar administrative role.
- Fluency in both English and Mandarin (written and verbal) is required.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Strong interpersonal and communication skills, with a professional and polished demeanor.
- Ability to work independently, anticipate needs, and exercise sound judgment in decision-making.
- Experience in a multinational or fast-paced corporate environment is a plus.