job description
Join Asticom as an Executive Assistant in the vibrant heart of Bali! This is a unique opportunity to provide high-level administrative support to senior management while enjoying a professional, growth-oriented environment. Based in one of Baliās most dynamic locationsāCanggu, Ubud, or Denpasarāyouāll play a pivotal role in ensuring seamless operations, strategic coordination, and exceptional organizational efficiency.
At Asticom, we value excellence, proactivity, and a commitment to continuous improvement. This role offers a competitive salary, career advancement opportunities, and the chance to work in a collaborative, international setting. If you thrive in fast-paced environments and have a passion for detail, this could be your next career milestone.
Baliās inspiring work culture blends productivity with work-life balance, making it an ideal destination for professionals seeking both impact and lifestyle.
Responsibility
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior executives.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and professionalism.
- Act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication.
- Organize and maintain confidential files, documents, and databases with discretion and efficiency.
- Anticipate executive needs and proactively address them to streamline decision-making processes.
- Coordinate logistics for meetings, conferences, and events, including venue booking and material preparation.
- Monitor and prioritize incoming communications (emails, calls, messages) and respond or redirect as appropriate.
- Assist in project management tasks, including tracking deadlines, following up on action items, and preparing progress reports.
Qualifications
- Bachelorās degree in Business Administration, Communications, or a related field (or equivalent experience).
- Minimum of 3 years of experience as an Executive Assistant or in a similar high-level administrative role.
- Exceptional organizational, multitasking, and time-management skills.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Strong written and verbal communication skills in English; additional languages are a plus.
- High level of professionalism, discretion, and ability to handle sensitive information confidentially.
- Proactive mindset with the ability to work independently and prioritize tasks in a dynamic environment.
- Experience in a multinational or fast-paced corporate setting is highly desirable.