job description
Join 1081 DESIGN CONSTRUCTION as an Executive Assistant & Administrative Support Specialist and play a pivotal role in ensuring seamless business operations in our dynamic Bali-based team. This position offers a unique opportunity to support high-level administrative functions, marketing initiatives, and provide direct assistance to the business owner in a fast-paced, creative environment.
Based in the vibrant heart of Canggu, Bali, you will be at the center of our operations, contributing to both strategic and day-to-day tasks that drive efficiency and growth. Whether you're coordinating schedules, managing communications, or assisting with marketing campaigns, your organizational skills and proactive approach will be key to our success.
We are looking for a detail-oriented professional with a passion for excellence, strong communication skills, and the ability to thrive in a multicultural setting. If you are eager to grow in a supportive yet challenging environment, this role is perfect for you.
Responsibility
- Provide comprehensive administrative support to the business owner and senior management, including calendar management, travel arrangements, and correspondence.
- Coordinate and streamline office operations, ensuring efficient workflow and resource allocation.
- Assist in the development and execution of marketing strategies, including social media management, content creation, and campaign tracking.
- Act as a liaison between internal teams, clients, and external partners, facilitating clear and professional communication.
- Prepare and edit reports, presentations, and business documents with a high degree of accuracy and attention to detail.
- Manage office supplies, vendor relationships, and budget tracking to support operational needs.
- Organize and maintain digital and physical filing systems, ensuring easy retrieval of documents and data.
- Assist in event planning and coordination for company meetings, client presentations, and team-building activities.
Qualifications
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Minimum of 3 years of experience in an administrative or executive assistant role, preferably in a design, construction, or creative industry.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills in English; proficiency in Indonesian is a plus.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Experience with marketing tools (e.g., Canva, Mailchimp, social media platforms) is highly desirable.
- High level of discretion and confidentiality when handling sensitive information.
- Proactive, adaptable, and able to work independently with minimal supervision.