job description
Join Ren Ci Hospital as an Executive Assistant in a dynamic 2-year contract role based in the vibrant heart of Bali, Indonesia. This is a unique opportunity to provide high-level administrative support to senior leadership while contributing to the operational excellence of a renowned healthcare institution.
As an Executive Assistant, you will play a pivotal role in managing schedules, coordinating meetings, and ensuring seamless communication between executives and stakeholders. Your organizational skills and attention to detail will be key to maintaining efficiency in a fast-paced environment. This position offers a competitive salary, professional growth, and the chance to work in a culturally rich and collaborative setting.
If you are a proactive, detail-oriented professional with a passion for supporting leadership teams, we invite you to apply and become part of our mission to deliver exceptional healthcare services.
Responsibility
- Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, and presentations for senior leadership.
- Act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication.
- Organize and maintain confidential files, documents, and records with high accuracy.
- Coordinate logistics for meetings, conferences, and events, including venue booking and material preparation.
- Monitor and respond to emails, phone calls, and other communications on behalf of executives.
- Assist in budget tracking, expense reporting, and other administrative financial tasks.
- Anticipate needs and proactively address operational challenges to enhance productivity.
Qualifications
- Minimum of 3 years of experience as an Executive Assistant or in a similar administrative role.
- Exceptional organizational, time-management, and multitasking abilities.
- Strong written and verbal communication skills in English; proficiency in additional languages is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management tools.
- High level of discretion and professionalism in handling confidential information.
- Ability to work independently, prioritize tasks, and meet tight deadlines.
- Experience in a healthcare or corporate environment is highly desirable.
- Bachelor’s degree in Business Administration, Communications, or a related field preferred.