job description
Are you a highly organized and proactive professional looking to support senior leadership in a dynamic environment? PERSOL is seeking an experienced Executive Assistant to provide high-level administrative and operational support to our executive team. This role is perfect for someone who thrives in a fast-paced setting, excels at multitasking, and has a keen eye for detail.
As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of our executive office. You will manage complex calendars, coordinate meetings, handle confidential information, and act as a liaison between executives and internal/external stakeholders. This is a fantastic opportunity to work in a collaborative and innovative environment while contributing to the success of our organization.
If you are a self-starter with exceptional organizational skills and a passion for supporting leadership, we encourage you to apply. Join us and take your career to the next level in one of Bali's most vibrant locations.
Responsibility
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements for senior executives.
- Act as the primary point of contact for internal and external stakeholders, ensuring effective communication and coordination.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and professionalism.
- Handle confidential information with discretion and maintain the highest level of integrity.
- Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
- Assist in the planning and execution of corporate events, ensuring seamless logistics and attendee satisfaction.
- Conduct research and compile data to support executive decision-making and strategic initiatives.
- Provide general administrative support, including managing expenses, processing invoices, and maintaining office supplies.
Qualifications
- Proven experience as an Executive Assistant or in a similar administrative role supporting senior leadership.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills, with a professional and polished demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- High level of discretion and confidentiality when handling sensitive information.
- Ability to work independently and collaboratively in a fast-paced environment.
- Excellent problem-solving skills and a proactive approach to anticipating needs.
- Bachelor's degree in Business Administration, Communications, or a related field is preferred.