job description
Join Alam Kotamas as an Executive Assistant and play a pivotal role in supporting our leadership team with exceptional administrative, operational, and financial expertise. Based in the vibrant regions of Bali, this position offers a dynamic work environment where organizational skills and professionalism drive success.
As an Executive Assistant, you will be the backbone of our executive operations, ensuring seamless communication, efficient scheduling, and meticulous financial support. This role is ideal for a detail-oriented professional who thrives in a fast-paced setting and is passionate about enabling leadership to focus on strategic initiatives.
If you are a proactive, highly organized individual with a knack for problem-solving and a commitment to excellence, we invite you to apply and become an integral part of our growing team.
Responsibility
- Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Handle confidential information with discretion and maintain professionalism in all interactions.
- Prepare and edit correspondence, reports, and presentations with accuracy and attention to detail.
- Act as a liaison between executives and internal/external stakeholders, ensuring clear and effective communication.
- Assist in financial tasks such as expense reporting, budget tracking, and invoice processing.
- Organize and maintain executive files, records, and documentation in a systematic manner.
- Coordinate and plan company events, meetings, and conferences as required.
- Proactively anticipate the needs of executives and provide solutions to enhance productivity.
Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field.
- Proven experience as an Executive Assistant or in a similar administrative role.
- Exceptional organizational and time-management skills with the ability to multitask.
- Strong written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- High level of integrity and confidentiality in handling sensitive information.
- Ability to work independently with minimal supervision and adapt to changing priorities.
- Familiarity with financial tasks such as expense reporting and budget tracking is a plus.