job description
Are you a highly organized, proactive professional looking to make a significant impact in a dynamic leadership environment? Lightcraft (KL) is seeking a dedicated Executive Assistant to join our team in Sungai Besi. In this pivotal role, you will act as the right hand to our senior leadership, ensuring operational excellence and seamless administrative support.
As an Executive Assistant, you will be the gatekeeper and facilitator for our executive team, managing complex schedules, high-level communications, and critical projects. We are looking for a candidate who thrives on multitasking, possesses exceptional attention to detail, and excels in a fast-paced environment. If you are an effective communicator with a passion for efficiency and professional growth, we invite you to apply.
We pride ourselves on fostering a collaborative work culture and offer competitive benefits, including medical coverage and clear pathways for career advancement within our growing organization.
Responsibility
- Manage and maintain complex calendars for senior leadership, including meeting coordination and travel arrangements.
- Serve as the primary point of contact for internal and external stakeholders, handling communications with professionalism and discretion.
- Prepare, proofread, and format presentations, reports, and internal correspondence.
- Facilitate efficient office operations by managing documentation, filing systems, and office supplies.
- Organize and attend board meetings or executive briefings, taking accurate minutes and tracking action items.
- Coordinate special projects, events, and company-wide initiatives as directed by the management team.
- Maintain confidentiality and handle sensitive corporate information with the highest level of integrity.
Qualifications
- Diploma or Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum 3-5 years of experience in an executive assistant, administrative support, or office management role.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Outstanding written and verbal communication skills in English and Malay.
- Strong organizational and time-management abilities, with a proven track record of meeting tight deadlines.
- Ability to work independently with minimal supervision while maintaining a proactive service-oriented mindset.
- Demonstrated experience in handling sensitive information and exercising sound judgment.