job description
Are you a highly organized, detail-oriented professional with a passion for supporting leadership in a dynamic accounting firm? Estavillo & Company CPAs, a respected name in the financial services industry, is seeking an Executive and Administrative Assistant to join our team remotely in Bali, Indonesia (Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung).
In this pivotal role, you will serve as the backbone of our firm’s operations, providing high-level administrative support to our leadership team while ensuring seamless day-to-day functionality. You’ll thrive in a fast-paced environment where your exceptional communication skills, problem-solving abilities, and proactive mindset will drive efficiency and excellence. If you’re looking for a role that offers growth, flexibility, and the opportunity to work with a globally recognized firm, this is the perfect opportunity for you.
As a remote-based position, this role offers the flexibility to work from the vibrant and inspiring locations of Bali while contributing to a team that values professionalism, collaboration, and innovation. Join us and be part of a firm that empowers its employees to achieve their best while maintaining a healthy work-life balance.
Why Join Estavillo & Company CPAs?
- Remote Work Flexibility: Enjoy the freedom to work from Bali’s most desirable locations while supporting a global team.
- Professional Growth: Access to training, mentorship, and career advancement opportunities in the financial services industry.
- Collaborative Culture: Work with a team of experts who value your contributions and foster a supportive environment.
- Impactful Role: Play a key role in shaping the efficiency and success of our firm’s operations.
- Competitive Compensation: Receive a competitive salary package with benefits tailored to remote employees.
Responsibility
- Provide high-level administrative support to firm leadership, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Manage and organize confidential files, records, and documentation in compliance with firm policies and industry regulations.
- Coordinate and facilitate virtual meetings, including preparing agendas, taking minutes, and following up on action items.
- Assist in the planning and execution of firm events, webinars, and client engagements.
- Monitor and respond to emails, phone calls, and inquiries, prioritizing tasks to ensure efficient workflow.
- Support office operations by managing supplies, coordinating with vendors, and maintaining a well-organized virtual workspace.
Qualifications
- Proven experience (3+ years) as an Executive Assistant, Administrative Assistant, or similar role, preferably in a professional services or financial environment.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment.
- Strong written and verbal communication skills in English, with the ability to draft professional correspondence and reports.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Slack, Google Workspace).
- Ability to work independently and remotely with minimal supervision while maintaining a high level of productivity.
- Discretion and professionalism in handling confidential information and sensitive matters.
- Experience with calendar management, travel coordination, and meeting facilitation.
- Bachelor’s degree or equivalent experience in Business Administration, Communications, or a related field is a plus.