job description
Join Kumpulan Voir as an Executive Administrative Assistant in the vibrant heart of Bali and become the backbone of our executive operations. This is a unique opportunity to provide high-level administrative support to senior leadership while working in one of Southeast Asia’s most dynamic business hubs.
In this role, you will manage complex calendars, coordinate high-stakes meetings, and serve as the primary liaison between executives and internal/external stakeholders. Your organizational prowess and discretion will be critical in ensuring seamless operations for our fast-paced corporate environment. Based in Kuta, Badung, you’ll enjoy a professional setting with exposure to international business practices.
We offer a competitive salary, professional growth opportunities, and the chance to work with a forward-thinking organization committed to excellence. If you thrive in a detail-oriented, fast-paced environment and have a passion for supporting executive leadership, we want to hear from you.
Responsibility
- Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Act as the primary point of contact for internal and external stakeholders, handling correspondence with professionalism and confidentiality.
- Prepare and edit high-level documents, presentations, and reports to support executive decision-making.
- Coordinate and facilitate meetings, including preparing agendas, taking minutes, and ensuring follow-up actions are completed.
- Oversee office operations, including supply management, vendor relations, and workspace organization.
- Handle sensitive information with discretion and maintain strict confidentiality in all executive matters.
- Assist in project coordination, tracking deadlines, and ensuring timely completion of deliverables.
- Provide proactive support to executives by anticipating needs and resolving issues before they arise.
Qualifications
- Minimum 3+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar high-level support role.
- Exceptional organizational, multitasking, and time-management skills with the ability to prioritize tasks effectively.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams).
- Outstanding written and verbal communication skills in English; additional language skills are a plus.
- Strong interpersonal skills with the ability to build rapport with stakeholders at all levels.
- High degree of professionalism, discretion, and integrity when handling confidential information.
- Proactive problem-solving mindset with the ability to work independently and under pressure.
- Bachelor’s degree in Business Administration, Management, or a related field is preferred.