job description
Join Proton 3S City Platinum JB, a leading automotive dealership, as an Executive Administrative Assistant in the vibrant heart of Denpasar, Bali. This is a unique opportunity to thrive in a collaborative, fast-paced environment where your organizational skills and attention to detail will drive operational excellence.
We offer a competitive compensation package, comprehensive benefits, and ongoing professional development to help you grow in your career. As part of our team, you’ll play a pivotal role in supporting senior management, streamlining administrative processes, and ensuring seamless day-to-day operations in our premium dealership.
If you’re a proactive, detail-oriented professional with a passion for administrative excellence and a desire to work in a dynamic industry, we’d love to hear from you. Apply today and take the next step in your career with a company that values innovation, teamwork, and customer satisfaction.
Responsibility
- Manage executive calendars, schedule meetings, and coordinate appointments with internal and external stakeholders.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and professionalism.
- Act as the primary point of contact for senior management, handling inquiries and communications with discretion and efficiency.
- Organize and maintain filing systems, both digital and physical, ensuring easy retrieval of critical documents.
- Coordinate travel arrangements, including flights, accommodations, and itineraries for executives and visiting clients.
- Assist in the preparation of budgets, expense reports, and financial documentation for management review.
- Liaise with other departments to facilitate smooth communication and workflow between teams.
- Support the planning and execution of company events, meetings, and corporate functions.
Qualifications
- Minimum Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
- Proven experience (2+ years) in an administrative or executive support role, preferably in a corporate or dealership environment.
- Exceptional written and verbal communication skills in English; proficiency in Indonesian is a plus.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
- Highly organized with the ability to multitask, prioritize tasks, and meet tight deadlines in a fast-paced setting.
- Discretion and confidentiality in handling sensitive information and executive communications.
- Strong problem-solving skills and a proactive approach to anticipating and addressing administrative needs.
- Excellent interpersonal skills with the ability to build rapport with colleagues, clients, and senior leadership.