job description
Join a dynamic international team as an Executive Administrative Assistant in the heart of Bali. This role offers a unique opportunity to bridge operations between our local office and global partners, particularly in Germany. You will play a pivotal role in ensuring seamless office administration, strategic deployment planning, and regulatory compliance while fostering cross-border collaboration.
Based in vibrant Denpasar, you’ll thrive in a multicultural environment where organizational excellence meets international business needs. This position is ideal for detail-oriented professionals who excel in fast-paced settings and are passionate about supporting high-level operational and administrative functions.
Enjoy the perfect blend of professional growth and Bali’s unparalleled lifestyle, with opportunities to engage in meaningful work that drives global business success.
Responsibility
- Manage day-to-day office administration, including correspondence, scheduling, and document preparation for local and international stakeholders.
- Coordinate deployment planning and logistics for projects, ensuring alignment with organizational goals and timelines.
- Provide regulatory support by maintaining compliance with local and international business standards, including documentation and reporting.
- Liaise with the Germany office to facilitate communication, share updates, and resolve administrative queries efficiently.
- Organize and maintain filing systems, both digital and physical, to ensure easy retrieval of critical business documents.
- Assist in the preparation of meetings, conferences, and travel arrangements for executives and team members.
- Monitor office supplies and equipment, placing orders as needed to maintain operational efficiency.
- Support HR-related tasks, such as onboarding new employees and managing personnel records.
Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum of 3 years of experience in an administrative or executive support role, preferably in an international setting.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills in English; proficiency in German is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
- High attention to detail and problem-solving abilities to handle complex administrative challenges.
- Ability to work independently and collaboratively in a multicultural team environment.
- Knowledge of basic regulatory compliance and business documentation standards.