job description
Join Margacipta Wirasentosa as an Executive Administrative Assistant and play a pivotal role in supporting our leadership team in Bali. This position offers a unique opportunity to work in a dynamic environment, ensuring seamless operations for our executive team. You will be responsible for managing complex schedules, preparing high-level reports, and facilitating communication between departments.
Based in the vibrant area of Canggu, Bali, this role is perfect for detail-oriented professionals who thrive in fast-paced settings. Enjoy a competitive salary, professional growth opportunities, and the chance to contribute to a forward-thinking organization.
If you are organized, proactive, and possess strong analytical skills, we invite you to apply and become an integral part of our team.
Responsibility
- Coordinate and manage the executive team's schedules, including meetings, appointments, and travel arrangements.
- Prepare, analyze, and present detailed reports and data to support executive decision-making.
- Act as the primary point of contact for internal and external stakeholders, ensuring effective communication.
- Organize and maintain confidential files, documents, and records with utmost discretion.
- Assist in the preparation of presentations, agendas, and meeting minutes for board and leadership meetings.
- Monitor and follow up on action items and deadlines to ensure timely completion.
- Liaise with other departments to gather information and facilitate smooth workflow.
- Handle ad-hoc administrative tasks and special projects as assigned by the executive team.
Qualifications
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 3 years of experience in an administrative or executive support role.
- Exceptional organizational and time-management skills with a keen eye for detail.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills in both English and Bahasa Indonesia.
- Ability to handle sensitive information with confidentiality and professionalism.
- Proactive problem-solving skills and the ability to work independently with minimal supervision.
- Experience in a corporate or multinational environment is a plus.