job description
Are you a highly organized and proactive professional with a passion for streamlining office operations? Bestpak Packaging Solutions, a leading innovator in sustainable packaging solutions, is seeking an Executive Administrative Assistant to join our dynamic team in Canggu, Bali. In this pivotal role, you will be the backbone of our office, ensuring seamless day-to-day operations while supporting our leadership team with efficiency and precision.
As our ideal candidate, you thrive in fast-paced environments, possess exceptional multitasking abilities, and take pride in delivering flawless administrative support. You’ll play a key role in maintaining our office’s productivity, from managing schedules and coordinating meetings to handling confidential documents and optimizing workflows. If you’re detail-oriented, tech-savvy, and eager to contribute to a growing company, this is your opportunity to make a meaningful impact in a collaborative and forward-thinking workplace.
At Bestpak, we value professionalism, initiative, and a solutions-driven mindset. Join us and enjoy a supportive work culture, opportunities for growth, and the vibrant lifestyle that Bali has to offer. Apply now and take the next step in your administrative career!
Responsibility
- Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements with precision and efficiency.
- Prepare, edit, and format professional documents, reports, and presentations to support leadership and team needs.
- Serve as the primary point of contact for internal and external stakeholders, handling inquiries with professionalism and discretion.
- Organize and maintain digital and physical filing systems, ensuring easy retrieval of documents and compliance with company policies.
- Coordinate office logistics, including procurement of supplies, vendor management, and facility maintenance.
- Assist in planning and executing company events, meetings, and conferences, both virtual and in-person.
- Monitor and respond to emails, phone calls, and correspondence, prioritizing tasks to ensure timely follow-ups.
- Support HR functions, such as onboarding new employees, maintaining personnel records, and assisting with payroll coordination.
Qualifications
- Minimum of 3 years of experience in an administrative or executive assistant role, preferably in a corporate or fast-paced environment.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides).
- Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
- Strong written and verbal communication skills in English, with the ability to draft professional correspondence and reports.
- Detail-oriented with a high level of accuracy in data entry, document preparation, and record-keeping.
- Ability to handle confidential information with integrity and discretion.
- Experience with office management software, such as Trello, Asana, or Slack, is a plus.
- Adaptability and problem-solving skills to navigate challenges in a dynamic work environment.