job description
Are you a detail-oriented professional looking to make a meaningful impact in the dynamic construction industry? KTC Civil Engineering & Construction is seeking a highly organized Administrative Executive / Document Controller to join our team in Bali.
In this pivotal role, you will ensure seamless document management, maintain compliance with industry standards, and support our projects with precision and efficiency. This is a unique opportunity to contribute to high-profile construction initiatives while working in one of the world’s most vibrant and inspiring locations.
If you thrive in a fast-paced environment and have a passion for administrative excellence, we want to hear from you. Join us and be part of a company that values innovation, integrity, and teamwork.
Responsibility
- Manage, organize, and maintain all project-related documents, including contracts, drawings, and correspondence, ensuring version control and accessibility.
- Develop and implement document control procedures to streamline workflows and enhance efficiency.
- Coordinate with project teams, clients, and stakeholders to ensure timely distribution and retrieval of critical documents.
- Maintain electronic and physical filing systems in compliance with company and regulatory standards.
- Prepare and distribute meeting minutes, reports, and other administrative documents as required.
- Monitor document deadlines and follow up on pending submissions to avoid delays.
- Assist in the preparation of tenders, proposals, and other business development materials.
- Ensure confidentiality and security of sensitive project information at all times.
Qualifications
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
- Minimum 3 years of experience in document control, administrative support, or a similar role, preferably in the construction or engineering sector.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and document management systems.
- Strong organizational skills with meticulous attention to detail and accuracy.
- Excellent written and verbal communication skills in English; knowledge of Indonesian (Bahasa) is a plus.
- Ability to work under pressure, prioritize tasks, and meet tight deadlines in a dynamic environment.
- Familiarity with construction industry standards and regulatory requirements is advantageous.
- Proactive, self-motivated, and able to work both independently and as part of a team.