job description
Join Optik Seis Jaya as an Administrative Staff and play a pivotal role in ensuring smooth office operations in our dynamic work environment. This position is ideal for detail-oriented individuals who excel in document management, administrative support, and maintaining organized systems. Based in the vibrant region of Denpasar, Bali, you will contribute to the efficiency and professionalism of our team while enjoying the unique culture and lifestyle of Bali.
As part of our growing company, you will have the opportunity to develop your administrative skills, work with a supportive team, and take pride in maintaining the high standards of Optik Seis Jaya. Whether you are filing critical documents, coordinating office tasks, or assisting with daily operations, your work will directly impact our ability to serve clients and partners effectively.
Responsibility
- Manage and organize physical and digital filing systems to ensure easy retrieval of documents.
- Verify and cross-check documents for accuracy, completeness, and compliance with company standards.
- Assist in preparing reports, presentations, and correspondence for internal and external stakeholders.
- Coordinate office supplies inventory and place orders as needed to maintain stock levels.
- Handle incoming and outgoing mail, including sorting, distributing, and tracking important correspondence.
- Support the scheduling of meetings, appointments, and travel arrangements for team members.
- Maintain confidential records and ensure data privacy in accordance with company policies.
- Provide general administrative support to various departments as required.
Qualifications
- Maximum age of 25 years old.
- Minimum educational background of High School (SMU) or Diploma in Administration, Business, or a related field.
- Proven experience in administrative roles, with strong attention to detail and organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office equipment.
- Excellent written and verbal communication skills in English and Indonesian.
- Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
- Strong problem-solving skills and a proactive approach to handling administrative challenges.
- Familiarity with document management systems and digital filing tools is a plus.