job description
Join Careerstar International Pte. Ltd. as an Administrative Assistant (Purchasing & Reception) in our vibrant Bali office! This is a unique opportunity to play a pivotal role in supporting our daily operations while enjoying the dynamic work environment of one of Southeast Asiaâs most exciting business hubs.
In this role, you will be the first point of contact for visitors and vendors, ensuring a professional and welcoming experience. Youâll also coordinate procurement activities, manage administrative tasks, and contribute to the smooth functioning of our office. This position is perfect for detail-oriented professionals who thrive in fast-paced settings and enjoy multitasking.
Based in Canggu, Bali, youâll have the chance to work in a modern, collaborative workspace while being part of a global team. Whether youâre handling front-desk duties, processing purchase orders, or organizing office logistics, your contributions will directly impact our operational efficiency.
If youâre a proactive, organized individual with a passion for administration and customer service, weâd love to hear from you!
Responsibility
- Manage front-desk operations, including greeting visitors, handling phone calls, and directing inquiries to the appropriate departments.
- Coordinate procurement activities, including vendor communications, purchase order processing, and inventory management.
- Maintain accurate records of office supplies, equipment, and expenditures, ensuring cost-effective purchasing.
- Assist in preparing and distributing internal communications, reports, and documentation.
- Schedule and organize meetings, appointments, and travel arrangements for staff and management.
- Handle mail and package deliveries, ensuring timely distribution to recipients.
- Support HR and finance teams with administrative tasks such as onboarding, payroll documentation, and expense reporting.
- Uphold office policies and procedures to maintain a professional and efficient work environment.
Qualifications
- Minimum of 2 years of experience in administrative support, reception, or procurement roles.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- Excellent communication and interpersonal skills, with a customer-focused approach.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office equipment.
- Experience with procurement software or ERP systems is a plus.
- Fluency in English (written and spoken); knowledge of Indonesian (Bahasa) is advantageous.
- Attention to detail and problem-solving abilities to handle multitasking in a fast-paced environment.
- Diploma or Bachelorâs degree in Business Administration, Office Management, or a related field.