job description
Are you a detail-oriented professional with a passion for supporting engineering teams and streamlining administrative operations? We are seeking a highly organized Engineering Administrative Executive to join our dynamic team in Bali, Indonesia.
In this pivotal role, you will serve as the backbone of our engineering department, ensuring seamless coordination between teams, clients, and vendors. Your expertise in managing quotations, sales orders, and vendor relations will directly contribute to the efficiency and success of our projects. This is an exceptional opportunity to work in a fast-paced, collaborative environment while enjoying the vibrant culture and lifestyle of Bali.
If you thrive in a role that combines administrative precision with strategic support, we invite you to apply and become an integral part of our mission to deliver excellence in engineering services.
Responsibility
- Coordinate and manage customer quotations, ensuring accuracy and timely submission.
- Process and track sales orders from inception to fulfillment, maintaining meticulous records.
- Liaise with vendors to negotiate terms, track deliveries, and resolve any discrepancies.
- Prepare and maintain engineering documentation, including reports, contracts, and project timelines.
- Assist in scheduling and organizing meetings, both internal and with external stakeholders.
- Monitor inventory levels of engineering materials and coordinate procurement as needed.
- Provide administrative support to the engineering team, including data entry, filing, and correspondence.
- Ensure compliance with company policies and industry regulations in all administrative processes.
Qualifications
- Bachelor’s degree in Business Administration, Engineering, or a related field.
- Minimum of 3 years of experience in an administrative or executive support role, preferably within an engineering or technical environment.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and enterprise resource planning (ERP) systems.
- Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
- Outstanding communication and interpersonal skills to interact with internal teams and external partners.
- Detail-oriented with a high level of accuracy in data management and documentation.
- Ability to work independently and collaboratively in a fast-paced, multicultural environment.
- Familiarity with engineering terminology and processes is a plus.