job description
Are you a detail-oriented professional with a passion for organization and efficiency? Bactiguard is seeking a meticulous Document Controller to join our team in Badung, Bali. In this role, you will play a pivotal part in managing both physical and digital documentation systems, ensuring accuracy, accessibility, and compliance with company standards.
As a Document Controller, you will be the backbone of our administrative operations, maintaining the integrity of our records while supporting cross-functional teams. This is an excellent opportunity for someone who thrives in a structured environment and takes pride in delivering flawless documentation management.
If you are proactive, analytical, and committed to maintaining high organizational standards, we invite you to apply and contribute to our mission of excellence.
Responsibility
- Manage, organize, and maintain both physical and digital documentation systems to ensure easy retrieval and compliance.
- Implement and enforce document control procedures, including versioning, naming conventions, and access permissions.
- Collaborate with departments to gather, review, and distribute documentation in a timely manner.
- Ensure all documents are accurately filed, updated, and archived according to company policies and regulatory requirements.
- Monitor document workflows and identify opportunities for process improvements to enhance efficiency.
- Conduct regular audits to verify the accuracy and completeness of documentation.
- Train and support staff on document management best practices and system usage.
- Prepare reports and summaries of document-related activities for management review.
Qualifications
- Proven experience as a Document Controller, Administrator, or in a similar role, preferably in a corporate or regulated environment.
- Strong organizational skills with exceptional attention to detail and accuracy.
- Proficiency in document management software (e.g., SharePoint, Google Drive, or other DMS tools).
- Excellent written and verbal communication skills in English.
- Ability to handle confidential information with discretion and integrity.
- Familiarity with compliance standards and record-keeping regulations is a plus.
- Strong time management skills with the ability to prioritize tasks and meet deadlines.
- Bachelor’s degree in Business Administration, Information Management, or a related field is preferred.