job description
Join NORTH CONSULT ENGINEERING Sdn Bhd, a leading engineering consultancy, as a Document Controller Executive in the vibrant heart of Bali. This role is pivotal in ensuring the seamless management, organization, and retrieval of critical project documentation for our high-impact engineering and construction initiatives.
As a Document Controller, you will play a key role in maintaining the integrity, accuracy, and accessibility of all project-related documents, including drawings, reports, submissions, and compliance records. Your meticulous attention to detail and organizational expertise will directly contribute to the efficiency and success of our projects across Bali’s dynamic infrastructure landscape.
This is an exceptional opportunity for a detail-oriented professional to thrive in a fast-paced, collaborative environment while enjoying the unique work-life balance that Bali offers.
Responsibility
- Manage and maintain a centralized digital and physical document management system for engineering projects.
- Ensure all project documents, drawings, and reports are accurately filed, version-controlled, and easily retrievable.
- Coordinate with project teams to collect, review, and distribute documentation in compliance with company and regulatory standards.
- Implement and enforce document control procedures to maintain consistency and accuracy across all project phases.
- Monitor document workflows, track submissions, and ensure timely approvals from stakeholders.
- Prepare and maintain project documentation logs, registers, and transmittals.
- Assist in audits by providing organized, up-to-date records and ensuring compliance with ISO and industry standards.
- Collaborate with IT teams to optimize document management software and digital tools for efficiency.
Qualifications
- Diploma or Bachelor’s degree in Administration, Engineering, Project Management, or a related field.
- Minimum 2-3 years of experience in document control, preferably within the engineering, construction, or consultancy sectors.
- Proficiency in document management systems (e.g., SharePoint, Aconex, or ProjectWise) and Microsoft Office Suite.
- Strong organizational skills with a keen eye for detail and accuracy.
- Excellent communication and interpersonal skills to liaise with cross-functional teams.
- Familiarity with ISO standards, QA/QC procedures, and regulatory compliance in project documentation.
- Ability to work under tight deadlines and manage multiple priorities in a fast-paced environment.
- Fluency in English (written and verbal); knowledge of Indonesian (Bahasa) is a plus.