job description
Join Gedi Construction Development Corporation as a Document Controller and play a pivotal role in ensuring the integrity, accuracy, and compliance of all project documentation. In this dynamic position, you will be responsible for developing, implementing, and maintaining robust documentation systems that align with industry standards and company policies.
As a key member of our construction team, you will collaborate with cross-functional departments to streamline document workflows, enhance organizational efficiency, and mitigate risks associated with non-compliance. Your expertise will contribute directly to the success of our projects by ensuring all records are meticulously managed, easily accessible, and securely stored.
This is an excellent opportunity for detail-oriented professionals with a passion for organization and a background in construction or engineering documentation to advance their career in a fast-paced, innovative environment.
Responsibility
- Develop, implement, and maintain standardized documentation policies, procedures, and guidelines to ensure compliance with industry regulations and company standards.
- Manage the centralized document control system, including the organization, filing, retrieval, and archiving of all project-related documents (e.g., contracts, drawings, reports, and correspondence).
- Coordinate with project teams, engineers, and stakeholders to ensure timely submission, review, and approval of documents.
- Monitor document revisions, track changes, and distribute updated versions to relevant parties while maintaining version control.
- Conduct regular audits to verify the accuracy, completeness, and accessibility of documentation, addressing discrepancies promptly.
- Ensure confidentiality and security of sensitive project documents through proper access controls and backup procedures.
- Generate and maintain document registers, logs, and tracking reports to support project transparency and accountability.
- Provide training and guidance to staff on document control best practices and system utilization.
Qualifications
- Bachelor’s degree in Civil Engineering, Architecture, Business Administration, or a related field. Relevant certifications in document management are a plus.
- Minimum of 2-3 years of experience in document control, preferably within the construction, engineering, or real estate industries.
- Proficiency in document management software (e.g., SharePoint, Aconex, Procore) and Microsoft Office Suite (Word, Excel, PowerPoint).
- Strong attention to detail with exceptional organizational and time-management skills.
- Excellent written and verbal communication skills in English.
- Ability to work under pressure, meet tight deadlines, and manage multiple priorities in a fast-paced environment.
- Familiarity with ISO standards, local regulations, and industry-specific compliance requirements.
- Problem-solving mindset with a proactive approach to identifying and resolving documentation issues.