job description
Join China Harbour Engineering Company, a global leader in infrastructure development, as a Document Controller in our dynamic team based in Badung, Bali. This role is pivotal in ensuring seamless document management for our high-impact construction and engineering projects, maintaining compliance, and supporting operational excellence.
As a Document Controller, you will be the backbone of our project documentation system, ensuring accuracy, accessibility, and security of all critical files. Your expertise will directly contribute to the efficiency of our operations, helping us deliver world-class infrastructure solutions on time and within scope.
This is a unique opportunity to work in a fast-paced, international environment while enjoying the vibrant culture and lifestyle of Bali. If you are detail-oriented, organized, and passionate about document management, we invite you to apply and be part of our mission to build a better future.
Responsibility
- Establish, maintain, and optimize the document control system for all project-related documentation, ensuring version control and accessibility.
- Classify, index, and archive project documents (e.g., contracts, drawings, reports, correspondence) in accordance with company and industry standards.
- Coordinate with project teams to ensure timely submission, review, and approval of documents, tracking revisions and distributions.
- Implement and enforce document management policies and procedures to maintain compliance with ISO standards and client requirements.
- Generate and distribute document transmittals, logs, and registers, ensuring accuracy and completeness.
- Conduct regular audits of the document system to identify gaps, inconsistencies, or outdated files, and propose improvements.
- Provide training and support to staff on document control best practices and system usage.
- Collaborate with IT teams to integrate document management software and ensure data security and backup protocols.
Qualifications
- Bachelor’s degree in Business Administration, Engineering, or a related field; additional certifications in document management are a plus.
- Minimum 3 years of experience in document control, preferably in the construction, engineering, or infrastructure sectors.
- Proficiency in document management software (e.g., Aconex, SharePoint, ProjectWise) and MS Office Suite (Excel, Word).
- Strong understanding of ISO 9001, ISO 19650, or other relevant standards for document control.
- Exceptional organizational skills with meticulous attention to detail and the ability to manage large volumes of documents.
- Excellent communication and interpersonal skills to liaise with internal and external stakeholders.
- Ability to work under tight deadlines in a fast-paced, multicultural environment.
- Fluency in English (written and spoken); knowledge of Mandarin or Indonesian is advantageous.