job description
Join YATAI TECHNOLOGY SDN. BHD. as a Document Controller in the vibrant heart of Badung, Bali! This is a unique opportunity to play a pivotal role in maintaining organizational efficiency by overseeing critical documentation processes. As a Document Controller, you will ensure the accuracy, accessibility, and compliance of all company records, while coordinating with cross-functional teams to uphold the highest standards of quality documentation.
In this dynamic role, you will be the backbone of our administrative operations, implementing best practices in document management, version control, and archival systems. Your meticulous attention to detail and organizational skills will directly contribute to streamlined workflows, regulatory compliance, and seamless collaboration across departments. Whether you're managing project documentation, maintaining quality records, or supporting audit preparations, your work will have a tangible impact on our operational excellence.
Based in Bali, this position offers the perfect blend of professional growth and an inspiring work environment. If you thrive in structured yet innovative settings and have a passion for precision, we invite you to apply and become an integral part of our team.
Responsibility
- Manage, organize, and maintain all company documents, ensuring accuracy, completeness, and compliance with internal and external standards.
- Implement and oversee a robust document control system, including version tracking, approval workflows, and secure storage.
- Coordinate with project teams, quality assurance, and compliance departments to ensure timely documentation submissions and updates.
- Develop and maintain a centralized digital repository for easy retrieval, accessibility, and backup of critical documents.
- Conduct regular audits of documentation to identify gaps, inconsistencies, or outdated information, and propose corrective actions.
- Prepare and distribute controlled documents, such as manuals, reports, and certificates, to authorized personnel.
- Support internal and external audits by providing requested documentation and ensuring all records are audit-ready.
- Train employees on document control procedures, best practices, and the use of document management software.
Qualifications
- Bachelor’s degree in Business Administration, Information Management, or a related field. Relevant certifications (e.g., in Document Control or Quality Management) are a plus.
- Proven experience (minimum 2 years) in document control, records management, or a similar administrative role, preferably in a corporate or technology-driven environment.
- Proficiency in document management systems (e.g., SharePoint, Alfresco, or proprietary software) and Microsoft Office Suite (Word, Excel, PowerPoint).
- Strong organizational skills with the ability to manage multiple priorities, deadlines, and confidential information with discretion.
- Excellent written and verbal communication skills in English, with a keen eye for detail and accuracy.
- Familiarity with ISO standards, quality management systems (QMS), or regulatory compliance frameworks is highly desirable.
- Ability to work independently and collaboratively in a fast-paced, multicultural team environment.
- Problem-solving mindset with a proactive approach to identifying and resolving documentation issues.