job description
Join Zalam Corporation, a well-established and financially stable company with a strong pipeline of projects, offering exceptional career growth opportunities. We are seeking a detail-oriented and organized Document Controller to manage, track, and maintain critical business documents in our dynamic office environment in Denpasar, Bali.
As a Document Controller, you will play a pivotal role in ensuring the accuracy, accessibility, and security of all company documentation. This position is ideal for professionals who thrive in structured environments and are passionate about maintaining high standards of organization and compliance.
At Zalam Corporation, we value stability, professional development, and a collaborative work culture. If you are looking for a long-term career with opportunities to advance, this is the role for you.
Responsibility
- Manage and organize all incoming and outgoing documents, ensuring proper filing and retrieval systems are in place.
- Maintain and update document control databases, ensuring accuracy and completeness of records.
- Coordinate with various departments to collect, review, and distribute documents as required.
- Implement and enforce document control procedures to comply with company and regulatory standards.
- Monitor document workflows and deadlines, ensuring timely processing and approvals.
- Prepare and maintain document logs, registers, and tracking systems for audit purposes.
- Assist in the digitization and archiving of physical documents to improve accessibility and efficiency.
- Provide administrative support, including drafting correspondence, reports, and presentations as needed.
Qualifications
- Minimum of 2 years of experience in document control, administration, or a related field.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and document management systems.
- Strong organizational skills with meticulous attention to detail.
- Excellent written and verbal communication skills in English.
- Ability to handle confidential information with discretion and integrity.
- Familiarity with ISO standards or other compliance frameworks is a plus.
- Strong time management skills with the ability to prioritize tasks effectively.
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.