job description
Join Fujimold Philippines Inc as a Document Controller and play a pivotal role in maintaining the integrity, accuracy, and accessibility of critical business documents. This position is ideal for detail-oriented professionals who thrive in structured environments and are passionate about ensuring compliance and efficiency in document management systems.
As part of our dynamic team, you will oversee the organization, tracking, and distribution of company documents, ensuring all records are up-to-date and aligned with internal and external standards. Your expertise will contribute directly to operational excellence, supporting seamless workflows across departments.
Based in the vibrant regions of Bali, this role offers a unique opportunity to work in a collaborative, international setting while enjoying the cultural richness of Indonesia. Whether you're in Canggu, Ubud, or Denpasar, you'll be part of a forward-thinking company committed to innovation and precision.
Responsibility
- Maintain and update the Master Document Register, ensuring all entries are accurate and current.
- Manage the Revision History and Document Change/Revision Log to track modifications and approvals.
- Control the distribution and retrieval of documents, ensuring only authorized personnel access sensitive information.
- Implement and enforce document management policies and procedures in compliance with company and regulatory standards.
- Collaborate with cross-functional teams to gather, review, and archive documents efficiently.
- Conduct regular audits of document systems to identify discrepancies and ensure compliance.
- Assist in the digital transformation of document processes, including migration to electronic document management systems (EDMS).
- Provide training and support to staff on document control best practices and tools.
Qualifications
- Bachelor’s degree in Business Administration, Office Management, or a related field.
- Minimum of 2 years of experience in document control, records management, or a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and document management software.
- Strong organizational skills with meticulous attention to detail.
- Excellent written and verbal communication skills in English.
- Ability to work independently and manage multiple priorities in a fast-paced environment.
- Familiarity with ISO standards or other compliance frameworks is a plus.
- Experience in manufacturing or industrial sectors is advantageous.