job description
Join M-Tech Air-Con & Security Engineering Pte Ltd as a Project Administrator in the vibrant heart of Bali! This is your opportunity to play a pivotal role in supporting our dynamic project teams while enjoying the unique work-life balance that Bali offers.
As a Project Administrator, you will be the backbone of our operational efficiency, ensuring seamless coordination between teams, clients, and stakeholders. Your organizational skills will drive project success by managing administrative tasks, preparing critical documents, and monitoring budgets to keep everything on track.
Based in Canggu, you’ll work in a collaborative environment where your contributions directly impact project outcomes. Whether you're scheduling high-stakes meetings, maintaining meticulous records, or facilitating clear communication channels, your role will be essential to our growth in the region.
If you thrive in fast-paced settings, have a keen eye for detail, and enjoy solving logistical challenges, this role is perfect for you. Take the next step in your career with a company that values precision, teamwork, and innovation—all while living in one of the world’s most inspiring locations.
Responsibility
- Manage and streamline daily administrative tasks to ensure smooth project operations.
- Coordinate internal and external communications, including client correspondence and team updates.
- Prepare, review, and distribute project-related documents, reports, and presentations.
- Monitor project budgets, track expenses, and assist in cost analysis to ensure financial efficiency.
- Schedule and organize meetings, including preparing agendas, minutes, and follow-up actions.
- Maintain accurate filing systems (digital and physical) for easy retrieval of project data.
- Liaise with vendors, contractors, and stakeholders to facilitate project logistics.
- Provide proactive support to project managers and teams to meet deadlines and objectives.
Qualifications
- Minimum 2 years of experience in project administration, office management, or a related field.
- Strong organizational and time-management skills with the ability to multitask in a deadline-driven environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools (e.g., Trello, Asana).
- Excellent written and verbal communication skills in English.
- Attention to detail and problem-solving abilities to handle administrative challenges.
- Experience in budget tracking or financial administration is a plus.
- Ability to work independently and collaboratively in a team-oriented setting.
- Familiarity with the construction, engineering, or security industry is advantageous.